Minutes:  Prairie Creek Community School Board Meeting Thursday, October 14, 2004 Present:    Dan Kelley, John Battiste, Michelle Martin, Brett Reese, Caroline Jones, Laura Medwetz, Simon Tyler, Mark Aimone, Ron Gardner, Blake Abdella Agenda attached. September 9 minutes were approved. Update from Prairie Creek Inc. on building improvements Blake Abdella and Ron Gardner represented Prairie Creek Inc.  They presented the improvements that have been made to the building by PC Inc. followed by suggestions for improvements.  After discussion with Board, the priorities for 2004-2005 follow: o Wiring and Lighting pending inspection (cost is unknown at this point) o Window replacement on front of building o UFAS accessibility requirements o Finish off classroom area in basement o New gym floor (pending firm bids and investigation into sub floor and reason for buckling) As many of these improvements possible will be made by summer 2005.  Due to the way the state pays our lease aid it may make sense for PC Inc. to borrow money to make improvements in the summer rather than wait for fall/winter 2005. A discussion about the field ensued.  PC Inc does not own the field to the south and it would be difficult for the school if this land were sold to another party.  Brett Reese will investigate ownership of the field and potential donation to the school.  Failing this, purchasing the field will become a priority for PC Inc. in the coming year. Review Board Calendar Tabled for this meeting.  Mid-year check in for each committee will be scheduled. Outreach Update Michelle presented the goals of the Outreach Committee for 2004-2005 (attached). The web site has been very successful and is receiving many hits.  The committee is seeking members. Development Proposal Brett presented a draft of a development program for PCCS.  A brief discussion about the proposal followed.  Brett will write the annual giving letter to be sent in November and wrap three letters into one (alumni, grandparents, parents) and a separate letter to the surrounding Castle Rock community.  Requesting unrestricted gifts was suggested, as well as forming a committee structure for determining how the funds are spent.  Giving people compelling reasons for giving was discussed.  The school’s operating budget requires almost $40,000 in fundraising without adding anything new to our current operations.  We will come back to the Development Proposal at a future meeting.  Brett will develop a committee; Dan, Mark and Caroline will be part of it. Finance Update John presented the budget for 2004-2005 with adjustments.  The budget was approved.   The revenue section is down to $6K, our goal is to increase this fund balance but all areas have been looked at very thoroughly and as many cuts as possible have been made at this time. 2004-2005 Budget Approved by Board at October 14 Meeting             Operating Funds            Revenues    Local    Title X    Combined General Fund    724613    160000    884613 Food Service    21211        21211 Commuity Service    11695         11695 Total Revenues    757519        757519                         Expenses            General Fund    720564    160000    880564 Food Service    21224        21224 Commuity Service    9000         9000 Total Expenses    750788        750788                         Revenues over Expenses        General Fund        0    4049 Food Service    -13        -13 Commuity Service    2695         2695 Combined Balance    6731        6731                         Contract Renewal Plan Update will be made at Board Retreat in November.  Strategic Committee to be formed by first week in November. Board Retreat November 13, 2004, 9:00 am – 2:00 pm Caroline, Dan, Simon, Laura to plan.  Focus will be on Long Range Strategic Plan for the school.  May hire a facilitator for the retreat. Board meeting for November will be the retreat.